Slides and Agendas

Annual Graduate HR Representative Meeting

Friday, June 1, 2018 in Parks Shops (Main Campus), room 210.

Agenda: 2018 Agenda – Grad HR Rep Meeting

Slides: 2018 MASTER Presentation

Email Updates and Reminders

May DGP/GSC Update

  • GSSP Health Insurance (RA-TA Plan)

REMINDER: Beginning Summer 2018, all students participating in the RA-TA Health Insurance Plan for the Spring semester will retain their RA-TA Health Insurance coverage through 7/31, regardless of GSSP eligible graduate appointment type or appointment end date. If a participating student does not need coverage for the summer period because they have an alternate form of coverage, the student can request early termination for the coverage period by completing the RA-TA Decline Form found on the GSSP for Students website (go.ncsu.edu/gssp).

We have established the May, June, and July eligibility/coverage list in SIS. It can be viewed by program from the SIS

  • Query Viewer (or Manager) tool using the query name below.
  • Query Name: GSSP_INS_SUMMERPREPAYS

Instructions for running GSSP_INS_SUMMERPREPAYS

  • GSSP Academic Year Timeline

Linked below is a GSSP Academic Year Timeline (pdf) that documents the general schedule of processes on campus related to administering the GSSP. The schedule includes links to other helpful resources as well as useful queries for managing graduate student information. We will continue to add to this schedule as new resources are developed. This timeline is also linked on the GSSP for Administrators webpage under “Guides & Instructions.”

GSSP Academic Year Timeline

  • GSSP Exception Requests

As a reminder, departments are required to electronically submit GSSP exception requests.  The GSSP exception request form can be found on the Graduate School GSSP website.  Only DGP’s or GSC’s are allowed to submit the GSSP exception request forms.  Exception requests for Fall 2018 must be submitted before August 31, 2018 at 5:00pm.  Please direct any questions regarding exception requests to alwhite7@ncsu.edu.

GSSP Exception Request Form

  • Graduate Assistantships

Starting 2018, summer graduate teaching hires should be made through NextGen using the A198 job code (account code 51311 allowed over the summer only). The flat rate position, SSW911, will NOT be allowed starting this summer forward. Please read the HRIM summer instructions (https://hrim.hr.ncsu.edu/wp-content/uploads/sites/13/2016/11/Summer-Session-Instruction.pdf) for details, and contact Siarra Jones, sydickey@ncsu.edu, if you have any questions.

All jobs with a termination date of 5/15/18, auto-termed on April 25th. No modifications can be made for jobs that have terminated. Students will need to be entered as New Grad Appointments or rapid Rehires. As a reminder, students cannot be rehired as “TA, 138” over the summer. Please see the statement below on correct steps.

March and April DGP/GSC Update

Summer Graduate Teaching – NEW 2018 HIRING PROCESS

Starting 2018, summer graduate teaching hires should be made through NextGen using the A198 job code (account code 51311 allowed over the summer only). The flat rate position, SSW911, will NOT be allowed starting this summer forward. Please read the HRIM summer instructions for details and contact Siarra Jones, sydickey@ncsu.edu, if you have any questions.

  • NextGen will open up for May 16th effective actions on March 19th.
  • May 15th auto-term job will run on April 25th.

Graduate Student Support Plan – RA-TA Health Insurance

Beginning Summer 2018, all students participating in the RA-TA Health Insurance Plan for the Spring semester will retain their RA-TA Health Insurance coverage through 7/31, regardless of GSSP eligible graduate appointment type or appointment end date. If a participating student does not need coverage for the summer period because they have an alternate form of coverage, the student can request early termination for the coverage period by completing the RA-TA Decline Form found on the GSSP for Students website (go.ncsu.edu/gssp).

January DGP/GSC Update

Graduate Student Support Plan

The GSSP tuition awards system began running in November for Spring 2018. As soon as a student actively meets all GSSP eligibility requirements, applicable tuition benefits will apply to the student’s billing account.

** Full-time Enrollment is a GSSP eligibility requirement. As mentioned above, please make sure that students are enrolled properly as soon as possible and before Census Day (also a GSSP eligibility requirement). If a student is below full-time, they are ineligible for GSSP and will not receive GSSP benefits. The query below is useful for managing enrollment and course load determination.

The SIS Reporting query below returns enrollment information by selected semester/term and academic program. Unlike SIS Admin Reports, the query displays the current Academic Course Load Determination (e.g., Full-Time, Half-Time, Less than Half-Time) and how many credit hours constitutes full-time enrollment for the selected term. Other useful fields include, “Previous Master’s” and “GSSP Track.”

      Query System:    SIS Query Viewer (or Manager) – Reporting

      Query Name:    GSSP_BY_PROG_TRM

GSSP information for students can be found at go.ncsu.edu/gssp. For further questions, please contact us at ncstate-gssp@ncsu.edu.

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