Doctoral Required Forms and Microfilm Fee

All required forms and fee are due by the Apply to Graduate Deadline.

List of Doctoral Required Forms and Microfilm fee:

  1. Survey of Earned Doctorate (SED) (PhD only. EdD does not complete the SED)
    The SED is completed online using this link. The system will automatically email the ETD Reviewer when the SED has been completed and the ETD Reviewer will mark the respective check box in the ETD System Dashboard when the required Certificate of Completion is received. Please note that the commencement date is one of three Choices: 05/YEAR, 08/YEAR or 12/YEAR. For your information: Purpose and Use Brochure and Confidentiality Brochure. Online SED: Survey of Earned Doctorates (SED)
  2. Doctoral Dissertation Agreement Forms  (Both PhD and EdD)
    Complete the two required pages (4&5) at the link provided.  The form must be typed & requires a handwritten signature and date the first page. Both pages should be scanned and emailed to the ETD Reviewer (etd-reviewer@ncsu.edu). The university will not keep a copy, so please retain a copy for your records. Dissertation Agreement Form and Publishing Options. Optional items require a money order (no checks) made payable to ProQuest and are to be sent (ETD Reviewer at NCSU CB# 7102, Raleigh, NC 27695-7102) or brought to the ETD Reviewer. You are not required to copyright your dissertation through ProQuest. The Traditional Publishing option fee is the same as your microfilm fee, so you are not required to send extra money for this option.Guides: (use to answer the questions on the Required and Optional forms)
    Guide 1: Preparing your Manuscript for Submission
    Provides guidance on how to embed fonts, including supplemental files, and other issues important to preparing your manuscript for submission.
    Guide 2: Subject Categories
    A complete list of the available UMI subject categories.
    Guide 3: Open Access Compared to Traditional Publishing
    More information on the publishing options available to you, and why you might choose one over the other.
    Guide 4: Embargos & Restrictions
    Guide 5: Copyright Guide
    Guide 6: Sample Permission Letter
  3. Microfilm Fee (Both PhD and EdD)
    Electronically submit the required payment here. Follow the directions provided to submit a credit card payment. The student will receive a confirmation screen and an automatic confirmation email when the process is complete. The student should keep the receipt. The system will automatically email the ETD Reviewer when the payment has been completed and the ETD Reviewer will mark the respective check box in the ETD System Dashboard.
  4. Doctoral Graduation Attendance Notification (DGAN) (Both PhD and EdD)
    To complete the Doctoral Graduation Attendance Notification, the doctoral student must have first applied to graduate for the semester. The DGAN officially notifies the Graduate School –YES or NO–if the student will attend the University Commencement Ceremony at the PNC Arena. It also provides the correct pronunciation of the graduate’s name and faculty sponsor name to the announcer. Doctoral graduates walk across the stage at the main university ceremony and receive their diploma on graduation day. Master’s graduates do not walk across the stage or receive their diploma at graduation.To complete the Doctoral Graduation Attendance Notification:

    Log into MyPack Portal.
    Select Student Self Service.
    Select Degree Progress/Graduation.
    Select Doctoral Graduation Attendance.
    Follow the directions as provided to submit your notification. A confirmation screen will show when the process is complete.

    The page can be accessed directly here: go.ncsu.edu/dgan.

  5. Apply to Graduate
    Each student must Apply to Graduate in MyPack Portal for the term in which they plan to graduate.  Students should apply to graduate prior to submitting their ETD for review and no later than the Apply to Graduate Deadline. If a student has a minor, they must also apply to graduate for the minor.To Apply to Graduate:

    Log into MyPack Portal.
    Select Student Self Service.
    Select Degree Progress/Graduation.
    Select Apply to Graduate.

    Follow the directions provided to submit the Application to Graduate.