Doctoral Required Forms and Microfilm Fee

All required forms and fee are due before the final error free file is submitted and must be received in order to be cleared for graduation. The forms/fee should be completed in the same semester as the defense and EVERYTHING can be submitted electronically to the ETD Reviewer via email (etd-reviewer@ncsu.edu) . If a student chooses to write a check or turn in any paper forms, then campus mail them to the ETD Reviewer at NCSU CB# 7102, Raleigh, NC 27695-7102. Mail is uncommon as most submissions are electronic.

All of the forms and microfilm fee are due BEFORE the final file is submitted/accepted; BEFORE the Final Editorial Approval Deadline for the semester the student is graduating in. The only items that have specific earlier due dates are: Doctoral Graduation Attendance Notification (DGAN). This submission is always due BEFORE the ETD Review Deadline for the semester the student is graduating in. You must also apply to graduate by the Apply to Graduate Deadline for the semester in which you are graduating.

List of Doctoral Required Forms and Microfilm fee:

  1. Survey of Earned Doctorate (SED) PhD only. EdD does not complete the SED
    The SED is completed online using the link below. They system will automatically email the ETD Reviewer when the SED has been completed and the ETD Reviewer will mark the respective check box in the ETD System Dashboard when the required Certificate of Completion is received. Please note that the commencement date is one of three Choices: 05/YEAR, 08/YEAR or 12/YEAR. For your information: Purpose and Use Brochure and Confidentiality Brochure.Online SED: Survey of Earned Doctorates (SED)
  2. Doctoral Dissertation Agreement Forms  (Both PhD and EdD)
    Complete the two required pages (4&5) at the link provided.  The form should be typed & requires a handwritten signature and date the first page. Both pages should be scanned and emailed to the ETD Reviewer. The university will not keep a copy, so please retain a copy for your records. Dissertation Agreement Form and Publishing Options. Optional items require a money order (no checks) made payable to ProQuest and are to be sent or brought to the ETD Reviewer. You are not required to copyright your dissertation through ProQuest. The Traditional Publishing option fee is the same as your microfilm fee, so you are not required to send extra money for this option.

Guides: (use to answer the questions on the Required and Optional forms)
Guide 1: Preparing your Manuscript for Submission
Provides guidance on how to embed fonts, including supplemental files, and other issues important to preparing your manuscript for submission.
Guide 2: Subject Categories
A complete list of the available UMI subject categories.
Guide 3: Open Access Compared to Traditional Publishing
More information on the publishing options available to you, and why you might choose one over the other.
Guide 4: Embargos & Restrictions
Guide 5: Copyright Guide
Guide 6: Sample Permission Letter

3. Microfilm Fee
Either electronically submit the required payment with a credit card (no extra charge) or submit a check or money order, made Payable to NCSU, for microfilming. To make an electronic credit card payments go here. Follow the directions provided to submit a credit card payment.
You will receive a confirmation screen and an automatic confirmation email when the process is complete. Keep your receipt.
I will also receive an automatic email when your payment is completed. There is no need to forward your receipt.

4. Doctoral Graduation Attendance Notification (DGAN) This is required from ALL doctoral students before the respective semester Registration Required ETD Review Deadline. This is an electronic submission system. The electronic system collects verbal name pronunciations.This notification officially notifies the Graduate School –YES or NO–if the student/potential graduate will attend the University Commencement Ceremony at the PNC Arena. It also provides the pronunciation of the graduate’s name and faculty sponsor name. Doctoral graduates are the only ones who walk across the stage at the main university ceremony and they are the only ones who receive their diploma on graduation day. To complete the Doctoral Graduation Attendance Notification, the doctoral student must have first applied to graduate for the semester.

To complete the Doctoral Graduation Attendance Notification:
Log into MyPack Portal.
Select Student Self Service.
Select Degree Progress/Graduation.
Select Doctoral Graduation Attendance.
Follow the directions as provided to submit your notification.
You will receive a confirmation screen when the process is complete.

You can also access it directly here: go.ncsu.edu/dgan.

DGAN Deadlines: (same as Registration Required ETD Review Deadline)
Summer 2016 – June 29th, 2016
Fall 2016 – November 4th, 2016

5. Apply to Graduate
Each student must Apply to Graduate in MyPack Portal for the term in which they plan to graduate.  Students should apply to graduate before the defense is scheduled, but it can be done at any time in the semester up until 5:00 p.m. on the Registration Required ETD Review Deadline. Students must apply to graduate in order to finalize their degree. If a student has a minor, they must also apply to graduate for the minor.

To Apply to Graduate:
Log into MyPack Portal.
Select Student Self Service.
Select Degree Progress/Graduation.
Select Apply to Graduate.
Follow the directions as provided to submit your Application to Graduate.