Move a Course on the Graduate Degree Audit

• Graduate Service Coordinators are able to request a move directly on the student’s Degree Audit
• Faculty advisors (member of an approved committee or previously assigned as a student’s advisor) are also able to request moves on the student’s Degree Audit
• For most programs, the “Move” option should always be used, rather than the “Waive” option
• Individuals who have move/waive access (Directors of Graduate Programs) are able to approve or deny requests from the DGP WorkCenter
• The instructions below demonstrate how to move courses individually. For requirements without a pre-approved course list, you may request multiple courses (for the same requirement) for DGP approval all at once. See the instructions at the bottom of this page for that process.

Request a Move

To request a manual exception for a requirement, click “Move” by the course you wish to reassign.

The move buttons will change to “here” to allow you to select the requirement you wish to fulfill.

Select the new location for the course by clicking “Here.” This will open up the move request box.

Once a comment has been entered, the request can be submitted by clicking the “Request” button.

An “Exception Pending” alert box will appear, letting you know the request is pending approval.

A “pending approval request” message will appear below the course while the move is waiting to be approved. This can be clicked if you wish to delete your request at any time. To change the comment, please delete the request and resubmit.

Approve a Move

For those with DGP access: To approve a manual exception for a requirement, follow all the steps indicated in the “Request a Move” section, but when you get to the move request screen, an “Approve” button will be available in addition to “Request.”

Request Multiple Courses for Approval

This action is helpful when a student’s degree audit has a requirement without any pre-approved courses, so all courses the student has chosen with their advisor need to be moved/requested for that requirement manually.

Note: For doctoral students who should have previous master’s credit (non-NCSU master’s) applied to the requirement, please add that credit first before requesting NCSU courses for the same requirement.

Click on ‘Rqmnt Details’ in the student’s degree audit:

On the next screen that comes up, click the ‘Edit’ button at the bottom, then expand the ‘Pick from Student Record’ section:

Click the ‘Select’ button for all courses that should be applied toward the requirement, then click the ‘Request’ button at the bottom (see screenshot below). Doing so will add a request to the DGP WorkCenter so the DGP can review/approve the requested courses. If you have DGP-level access in SIS, you would have an ‘Approve’ button at the bottom so you could approve them yourself.

Note: If you select a repeatable course (i.e. research, “supervised teaching,” special topics) and the student has taken that course multiple times, ALL instances of that course number will get added to the requirement. If only certain instances of that course should be applied to the requirement, do not use this method to request those courses; move those courses individually using the ‘Move’ buttons.