GSC Toolkit

Whether you are new to your position or looking for some refreshers, this page is here to help give you the tools needed to be successful as a Graduate Service Coordinator (GSC). Graduate Service Coordinators (GSC) work with students and Director of Graduate Programs (DGP) to help manage graduate programs. In the Graduate School, we work closely with this GSCs to give them the guidance needed to perform their jobs.

Graduate Service Coordinator Guide

It is important to note that every department is different and so job duties for every GSC will also vary. Below is a guide to help walk you through some of the basics of being a GSC and guide to perform the job.

Graduate Terminology Cheat Sheet

Graduate education at NC State has its own lingo. To help you navigate all of the acronyms and terms used, check out the Terminology Cheat Sheet.

Running a Query

Queries are reports that you can run to pull information on a large scale from Portal. For instance, if you want to know what students in your department are hired on assistantships in the HR system, or who in your department has registered for graduation in the Student Information System. You can pull this information through a query rather than looking up each student individually. Each system in Portal (SIS, HR, and Financials) all have their own query viewer. To Navigate to a query viewer, open MyPack Portal, select the Navigator, select the folder related to the area you are searching (SIS, HR, or Financials), the select Reporting Tools to find the query viewers. If you have questions about accessing graduate information, reach out to the Graduate School for assistance.

Graduate Administrator Security Request

If you have a new GSC or DGP in your department, notify the Graduate School with the DGP/GSC Security Request Form to get that person access needed for their new position.