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New Program Processes

To be globally competitive, NC State must attract the world’s best students and provide them with cutting-edge education. Effective program development is essential for achieving this goal.

Master’s and Doctoral Programs

The development of new Master’s and doctoral programs is a multi step process; it is governed by UNC System Policy No. 400.1.1[R]. All proposers should familiarize themselves with the definition and minimum requirements of the type of program they plan to propose as outlined in Section 3.1 of the Graduate Handbook.

Step 1 – Consultation with the Graduate School

Groups and faculty considering the initiation of a new graduate program are urged to contact us at grad-curriculum@ncsu.edu for an initial consultation. We will provide guidance regarding the preparation of the necessary materials, discuss budget expectations and routing processes. This initial step is essential to the timely completion of the review process.

Step 2 – Request for Preliminary Authorization (RPA)

The Request for Preliminary Authorization (RPA) is a pre-proposal for program development.

Required documents for the submission of this form are as follows:

Steps for the submission of the RPA are as follows:

  1. Compose a one-page concept paper AND complete the UNC System Program Planning Financial Worksheet.
  2. Submit a “Request for Preliminary Authorization” form through CIM Programs with both documents attached under their respective sections of the form.
  3. Once the “Request for Preliminary Authorization” form is approved by the “ABGS Chair” role, start the “Request to Establish” form.

CIM Programs Form

Step 1 – Propose a New Program

Log into CIM Programs with your Unity ID credentials and select “Propose New Program” as shown below:

Step 2 – Select Request Type

Select the “Graduate” Career and “Request for Preliminary Authorization” Request Type, proceed to fill out the rest of the form, and add the System Office documentation under “System Documentation” as shown below:

Step 3 – Save Changes and/or Start Workflow

To save and finish the form at a later time, select “Save Changes”. Upon completion, select “Start Workflow”.

Step 3 – Request to Establish

The Request to Establish (RTE) is a full proposal for program development.

Required documents for the submission of this form are as follows:

Steps for the submission of the RTE are as follows:

  • Complete the RTE form and update the financial worksheet after consultation with the various parties involved, including sign-off by NC State’s CFO.
  • Initiate the Request to Establish form through CIM Programs with both documents attached under their respective sections of the form.
  • Start planning the concrete steps leading to the start of the program (advertisement strategy, discussions about program leadership, etc).

CIM Programs Form

Step 1 – Propose a New Program

Log into CIM Programs with your Unity ID credentials and select “Propose New Program” as shown below:

Step 2 – Copy Form from Existing Program

Select the “New from Existing Program” button as shown below:

The program list will pop out in a new window, as shown below:

Scroll to the title of your program’s Request for Preliminary Authorization, or type it into the “Select Program…” search bar. Select it, and select “Copy Program” as shown below:

The information, as well as the documents submitted for the “Request for Preliminary Authorization” should be pasted automatically in the new form.

Step 3 – Complete the “Request to Establish” Form

Change the “Request Type” to “Request to Establish”, complete the required fields (outlined in red), and upload the System Office documentation under “System Documentation” as shown below.

Step 3 – Save Changes and/or Start Workflow

To save and finish the form at a later time, select “Save Changes”. Upon completion, select “Start Workflow”.

System level review process for RPA (Master’s)

RPA submitted to UNC SO

UNC SO responds with approval to move forward with request

or

UNC SO responds with questions; campus replies within four weeks
UNC SO approves and invites submission of Request to EstablishCampus submits Request to Establish within four months

System level review process for RPA (Doctoral)

RPA submitted to UNC SO

UNC SO responds that proposal is complete

or

requests information; campus replies within four weeks
Completed RPA forwarded to UNC Graduate Council for review/vote at next quarterly Graduate Council meeting.

If Council vote is negative, campus may revise and resubmit RPA; Campus resubmits within four weeks
UNC SO/Educational Planning, Policy, and Programs Committee approves and invites submissions of Request to EstablishCampus submit Request to Establish within four months

System level review process for RTE (Master’s)

RTE submitted to UNC SO
UNC SO responds that proposal is complete

or

UNC SO requests information; campus replies within four weeks
RTE forwarded to UNC Graduate Council for four-week review period. Graduate deans submit comments to UNC SOUNC SO reviews package and sends recommendation to Educational Planning, Policy, and Programs
(EPPP) committee

or

campus is notified of remaining issues; campus replied within four weeks
EPPP committee approves and sends to Board of Governors (BOG); BOG acts on EPPP recommendation

System level review process for RTE (Doctoral)

RTE submitted to UNC SOUNC SO responds that proposal is complete

or

UNC SO requests information; campus replies within four weeks
RTE forwarded by UNC SO to selected external reviewers External reviews sent to campus; campus notified whether reviews will be sent to Graduate Council SubcommitteeProposal presented to Graduate Council; UNC SO recommends to Educational Planning, Policy, and Programs (EPPP) committee

or

if utilized, Graduate Council Subcommittee responds to UNC SO
EPPP committee approves and sends to Board of Governors (BOG); BOG acts on EPPP recommendation

3+X Programs

3+X programs are a type of combined bachelor-master programs where the undergraduate institution is a non-US institution. Undergrads are selected from their non-US institution and complete 3 years’ study at home. They then spend a transition semester at NC State which typically involves some graduate coursework and get a BS from their home institution. They can then apply to an NC State Masters program and, if admitted, work towards a regular NC State Masters, typically on an accelerated schedule, with some of the graduate credits carrying over from their first semester.

Programs and departments interested in initiating a 3+X program should familiarize themselves with the way these program operate or contact directly David Dixon, Director of Global Partnerships, Office of Global Engagement.

Programs and faculty interested in initiating a 3+X program have to —

  1. Identify a non-US partner institution, in coordination with their director of graduate programs.
  2. Contact the Graduate School to discuss MOA documentation.
  3. Develop a working relationship leading to the development and signature of a Memorandum of Agreement.

External Dual Degrees & Joint Degrees

An external dual program results from an agreement by NC State and another institution whereby students study at the two institutions and each institution grants a separate academic award bearing only its name, seal, and signature. This is not to be confused with a joint program which results from an agreement by NC State and another institution whereby students study at the two institutions and the institutions grant a single academic award bearing the names, seals, and signatures of each of the participating institutions.

  1. Groups and faculty considering the initiation of either a new dual or joint degree graduate program are urged to contact us at grad-curriculum@ncsu.edu for an initial orientation.
  2. Additional relevant information about the process for external dual degree programs is available from the Provost Office.
  3. Submit proposal through CIM Programs.

Minor Programs

Unless instructed otherwise, the Graduate School will initiate a minor corresponding to any newly approved graduate program. Each graduate program establishes guidelines for its minor. Minimum hours are usually 9 hours for Master’s students and 12 hours for doctoral students. The graduate program also selects required courses for the minor.

Step 1 – Consultation with the Graduate School

Groups and faculty considering the initiation of a new graduate program are urged to contact us at grad-curriculum@ncsu.edu for an initial consultation. We will provide guidance regarding the preparation of the necessary materials, discuss budget expectations and routing processes. This initial step is essential to the timely completion of the review process.

Step 2 – Minor Proposal

New graduate minor programs in areas that do not have a graduate major must be formally reviewed and approved. A written proposal to establish the minor program has no standard format, but should include the following:

  • statement of justification/need for the minor
  • requirements for admission
  • procedures for administration of the minor
  • requirements for faculty membership in the minor program and list of initial faculty
  • procedure for adding new faculty to the minor program
  • requirements for the minor including courses, number of credit hours required, any minimum grades.

Step 3 – Submission through CIM Programs

Submit a form through CIM Programs and be sure to attach the Minor Proposal under the respective section.

Licensures

In agreement with the Code and UNC Policy Manual section 400.1.3[R].V, departments/programs applying for licensure to conduct a postsecondary degree activity should contact the UNC System Office and arrange for a preliminary conference to discuss the related standards and procedures.