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Graduate School Forms

Please select the appropriate form below to request an action of The Graduate School. Most of these forms are in .docx and .pdf formats. The .docx files are MS Word format, nearly all of which are fillable forms. Where appropriate, the .pdf files are fillable as well. You may save copies of the completed .docx files with any version of MS Word, but you will need Adobe Acrobat to save copies of the completed .pdf files.  Please review the instructions on creating an optional digital signature for completed PDF forms.

Master’s FormsRevision DateDescription
Schedule Oral Final (pdf/docx)07/19/12Submit at least 10 working days prior to proposed date of exam.
Conduct Remote Oral Exam (pdf/docx)03/30/11Must be submitted with above request when one or more of the committee will be located remotely.
Processing Oral Exam Request (pdf/doc) Guideline only.
Doctoral FormsRevision DateDescription
Schedule Oral Prelim/Final (pdf)12/17/18Submit 2 weeks prior to date of the exam.
Conduct Remote Oral Exam (pdf/docx)03/30/11Must be submitted with above request when one or more of the committee or student will be located remotely.
Admission to Candidacy (pdf) Sample only.
Graduate Certificate FormsRevision DateDescription
Graduate Certificate Plan Data Entry (Click here) Used for currently enrolled graduate students who want to obtain the certificate.
General Committee Actions for Degree Seeking StudentsRevision DateDescription
Committee Modification (pdf)12/30/10Repl/sub/add/delete member.
External/Consultant Appointment (pdf/docx)10/26/15 
Inter-institutional Appointment (pdf/docx) 12/30/10 
Curricular and Programmatic Actions for Degree Seeking StudentsRevision DateDescription
ABM Plan of Work (pdf)04/01/19To be filed with application to Accelerated Bachelor’s/Master’s Program.
Change Degree Status or Curriculum (form creator) for Students02/04/11Permanent change, en-route master’s, multiple master’s, and co-majors.
Change Degree Status or Curriculum (form creator) for Admins02/04/11Permanent change, en-route master’s, multiple master’s, and co-majors.
Extension of Incomplete Grade (pdf)

 

NOTE: Grade changes and extensions of IN grades can be completed online from within the MyPack Portal at: Student Information Systems homepage > Student Records tile > Faculty Center > Grade Roster for the term of the course.

05/01/09Registration & Records form – updated to require DGP signature.
Leave of Absence (pdf/docx)01/10/13 
Termination of Graduate Status (pdf)08/11/16 
Time-Limit Extension (click here)09/16/15 
Preliminary Exam Time-Limit Extension (click here)02/09/16 
Transfer Credit (pdf/docx)08/29/13Transfer credit from other institutions and other NCSU programs, including PBS.
Parental Leave for Graduate StudentsRevision DateDescription
Parental Leave Request (pdf/docx)05/25/12Two page form required when applying for parental leave.
Parental Leave Certification (pdf/docx)06/15/12 Must accompany above request.
Graduate FacultyRevision DateDescription
Graduate Faculty Nomination Form (click here)02/22/18Nominate faculty for Graduate Faculty or Affiliate Graduate Faculty status. Also to add programs to existing faculty.
Request to Teach Graduate Courses (click here)02/22/18Request permission for an individual who is not a Graduate Faculty member to teach a graduate course.
Graduation Forms for Degree Seeking StudentsRevision DateDescription
Survey of Earned Doctorates (SED) (click here)06/27/13Required form for all PhD doctoral candidates. PhD only. EdD does not complete the SED.
Doctoral Graduation Attendance Notification (DGAN) (click here)06/27/13 Required notification for all doctoral candidates.
Application to Graduate (click here)06/27/13 All NCSU graduates, Master and Doctoral, are to submit the Application to Graduate.
Graduate Financial FormsRevision DateDescription
Graduate Fellowship Payment Information 2020 – 2021 (click here)04/28/20Required form for all new fellowship stipends/awards
Terms and Conditions (COVID-19 disclaimer) (click here)05/06/20 Required for all Graduate Assistant Appointments
Fellowship Offer Letter Template (click here)01/10/20Optional for use by departments without their own template 
Miscellaneous Forms and GuidelinesRevision DateDescription
Reinstatement/Exception Form (click here)07/15/16Used by departments to request an academic reinstatement for a student who has been academically terminated. This form should also be used to request an exception to continue a student, in bad academic standing, on an assistantship/fellowship.
Request for Summer Defense Due to COVID-19 Impact (docx)04/06/20This form needs to be filled out by a DGP.
DGP/GSC Security Request Form (click here)09/05/18If possible, this form should be filled out by a Department Head.
Departmental Admission Letter Template (docx)This template should be used when departments wish to send out a personalized admission letter. Highlighted fields should be entered by the department, prior to sending.
Information Release Authorization (pdf/doc)02/16/09Including certification of completion of degree requirements.
Schedule Revision Justification (pdf)To be completed by the student.
Audit Request Form (pdf)Required for all students wishing to audit graduate courses.
Flat Rate (SSW911) Offer Letter Template (docx)Suggested offer letter template for summer teaching flat rate appointments.
Graduate School Use ONLYRevision DateDescription
Schedule Masters Oral Final (click here)07/15/16Submit at least 10 working days prior to proposed date of exam.
Schedule Doctoral Oral Prelim (click here)07/15/16Submit 2 weeks prior to date of the exam.
Schedule Doctoral Oral Final (click here)07/15/16Submit 2 weeks prior to date of the exam.
Degree/Curriculum Change Form (click here)02/21/11 Permanent change, en-route master’s, multiple master’s, and co-majors.
Letter of Completion (click here)07/01/15 

To download forms:
PC Users
1. Right click the download link.
2. Select “Save Target As” or “Save Link As”
Mac Users
1.Control click the download link.
2. Select “Download link to Disk” or “Save Link As”