Graduate School Forms

Please select the appropriate form below to request an action of The Graduate School. Most of these forms are in .docx and .pdf formats. The .docx files are MS Word format, nearly all of which are fillable forms. Where appropriate, the .pdf files are fillable as well. You may save copies of the completed .docx files with any version of MS Word, but you will need Adobe Acrobat to save copies of the completed .pdf files.  Please review the instructions on creating an optional digital signature for completed PDF forms.

Master’s Forms Revision Date Description
Schedule Oral Final (pdf/docx) 07/19/12 Submit at least 10 working days prior to proposed date of exam.
Conduct Remote Oral Exam (pdf/docx) 03/30/11 Must be submitted with above request when one or more of the committee will be located remotely.
Processing Oral Exam Request (pdf/doc) Guideline only.
Doctoral Forms Revision Date Description
Schedule Oral Prelim/Final (pdf/docx) 12/30/10 Submit 2 weeks prior to date of the exam.
Conduct Remote Oral Exam (pdf/docx) 03/30/11 Must be submitted with above request when one or more of the committee or student will be located remotely.
Admission to Candidacy (pdf) Sample only.
Graduate Certificate Forms Revision Date Description
Graduate Certificate Plan Data Entry (pdf) Used for currently enrolled graduate students who want to obtain the certificate.
General Committee Actions for Degree Seeking Students Revision Date Description
Committee Modification (pdf/docx) 12/30/10 Repl/sub/add/delete member.
External/Consultant Appointment (pdf/docx) 10/26/15
Inter-institutional Appointment (pdf/docx)  12/30/10
Curricular and Programmatic Actions for Degree Seeking Students Revision Date Description
ABM Plan of Work (pdf/docx) 02/28/13 To be filed with application to Accelerated Bachelor’s/Master’s Program.
Change Degree Status or Curriculum (form creator) for Students 02/04/11 Permanent change, en-route master’s, multiple master’s, and co-majors.
Change Degree Status or Curriculum (form creator) for Admins 02/04/11 Permanent change, en-route master’s, multiple master’s, and co-majors.
Extension of Incomplete Grade (pdf) 05/01/09 Registration & Records form – updated to require DGP signature.
Leave of Absence (pdf/docx) 01/10/13
Termination of Graduate Status (pdf) 08/11/16
Time-Limit Extension (click here) 09/16/15
Preliminary Exam Time-Limit Extension (click here) 02/09/16
Transfer Credit (pdf/docx) 08/29/13 Transfer credit from other institutions and other NCSU programs, including PBS.
Parental Leave for Graduate Students Revision Date Description
Parental Leave Request (pdf/docx) 05/25/12 Two page form required when applying for parental leave.
Parental Leave Certification (pdf/docx) 06/15/12  Must accompany above request.
Graduate Faculty Revision Date Description
Graduate Faculty Nomination Form (click here) 07/15/16 Nominate faculty for associate and full status. Also to add programs to existing faculty.
Non-Graduate-Faculty Instructor (click here) 07/15/16 Request for non-graduate-faculty to teach a graduate course.
Graduation Forms for Degree Seeking Students Revision Date Description
Survey of Earned Doctorates (SED) (click here) 06/27/13 Required form for all PhD doctoral candidates. PhD only. EdD does not complete the SED.
Doctoral Dissertation Agreement Form (DAF1)- Publishing Options (click here) 06/27/13 Required form for all doctoral candidates.
Doctoral Dissertation Agreement Form (DAF2)- Dissertation Submission Form (click here) 06/27/13 Required form for all doctoral candidates.
Doctoral Microfilm Fee (click here) 06/27/13  Required fee for all doctoral candidates.
Doctoral Graduation Attendance Notification (DGAN) (click here) 06/27/13  Required notification for all doctoral candidates.
Application to Graduate (click here) 06/27/13  All NCSU graduates, Master and Doctoral, are to submit the Application to Graduate.
Miscellaneous Forms and Guidelines Revision Date Description
Departmental Admission Letter Template (docx) This template should be used when departments wish to send out a personalized admission letter. Highlighted fields should be entered by the department, prior to sending.
Information Release Authorization (pdf/doc) 02/16/09 Including certification of completion of degree requirements.
Graduate Fellowship Payment Information 2017-2018 (pdf)  Required for all new fellowship stipends/awards.
Graduate Fellowship Payment Information 2016-2017 (pdf)  Required for all new fellowship stipends/awards.
Fellowship Letter Template (docx)  Suggested template/guide for new fellowship award letters.
Schedule Revision Justification (pdf)  To be completed by the student.
Terms and Conditions (doc) Required for all Graduate Assistant Appointments.
Flat Rate (SSW911) Offer Letter Template (doc) Suggested offer letter template for summer teaching flat rate appointments.
Reinstatement/Exception Form (click here) 07/15/16 Used by departments to request an academic reinstatement for a student who has been academically terminated. This form should also be used to request an exception to continue a student, in bad academic standing, on an assistantship/fellowship.

Graduate School Use ONLY Revision Date Description
Schedule Masters Oral Final (click here) 07/15/16 Submit at least 10 working days prior to proposed date of exam.
Schedule Doctoral Oral Prelim (click here) 07/15/16 Submit 2 weeks prior to date of the exam.
Schedule Doctoral Oral Final (click here) 07/15/16 Submit 2 weeks prior to date of the exam.
Degree/Curriculum Change Form (click here) 02/21/11  Permanent change, en-route master’s, multiple master’s, and co-majors.
Letter of Completion (click here) 07/01/15

To download forms:
PC Users
1. Right click the download link.
2. Select “Save Target As” or “Save Link As”
Mac Users
1.Control click the download link.
2. Select “Download link to Disk” or “Save Link As”