Modify a Program

Identify what type of program action you are considering; you will find below a detailed description of the process.

If what you are considering is not listed below, please, contact us at grad-curriculum@ncsu.edu. Changes to undergraduate programs require separate routing through the Office of Undergraduate Courses and Curricula.

The creation of a new prefix is initiated through a memorandum which must include

  • name and contact information of the initiator
  • prefix/subject code being proposed
  • reason for new prefix including course development using the new prefix and name of the corresponding academic organization (department or program code)
  • if applicable, also include a list of programs/departments that may be impacted by this action and the documentation corresponding to consults with them.

The initiation of a new academic organization is handled similarly.

The memorandum should be sent to grad-curriculum@ncsu.edu; no routing form is required.


The Classification of Instructional Programs (CIP) provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity; see here for more information.

Changing the CIP code of an existing graduate program is initiated through a memorandum which must include

  • name and contact information of the initiator
  • explanation for the proposed change

The memorandum should be sent to grad-curriculum@ncsu.edu together with the long routing form.

Changing the name or degree title of an existing graduate program is initiated through a memorandum which must include

  • name and contact information of the initiator
  • explanation for the proposed change
  • explanation of a teach out plan for current students
  • if applicable, also include a list of programs/departments that may be impacted by this action and the documentation corresponding to consults with them.

The memorandum should be sent to grad-curriculum@ncsu.edu together with the long routing form.


Departments/programs that wish to make curriculum changes such as changes in degree requirements including courses, and credits, for an existing graduate degree program must submit a formal proposal for approval by the Graduate School.

The proposal should include the following:

  • Background: An overview explanation of why the change(s) is being requested and how it will improve the degree program.
  • Proposed changes: List each proposed change and the specific rationale for that change.
  • Logistics: When is the changed proposed to be effective. How will current students in the program be handled? Generally changes are effective for the subsequent fall semester. Current students are assumed to be required to complete the requirements in place when they entered the program unless otherwise agreed upon by the student and program.
  • Copies of current and proposed curricula.

The proposal should be sent to grad-curriculum@ncsu.edu together with the short routing form.

Departments/programs wishing to create a new concentration within an existing graduate degree program must submit a formal proposal; the proposal should include:

  • Objectives: describe the educational objectives of the concentration.
  • Justification: include how the proposed concentration differs from the existing concentration(s) (if any) and why its creation is needed.
  • Enrollment: include the enrollment history for the current program. Project the enrollment in the proposed concentration and in the existing degree program for four years; explain the basis for the projections.
  • Other programs: explain the relationship of the program to other programs currently offered at NC State, including consultation with appropriate departments/programs (as necessary).
  • Concentration Requirements: list the following:
    • total hours required
    • courses by title and number
    • description of any proposed new courses (simultaneous submission of course actions in CIM for new courses is desired)
    • description of any consultation that has occurred for any required courses offered in other programs
  • Faculty: state whether the faculty who will be directly involved in the proposed concentration are generally the same as for the existing degree program. If the faculty list is different, or if new faculty are to be added, list them along with faculty rank and program/department.
  • Budget: provide estimates of any additional costs required to implement the concentration and identify the proposed sources of the additional required funds. This should include any additional facilities or equipment.
  • Administration: describe how the proposed concentration will be administered. This will generally be the same as the existing degree program.

The proposal should be sent to grad-curriculum@ncsu.edu together with the short routing form.


Establishing a new delivery mode (distance education or new site) for an existing degree program is initiated by the completion of the Request to Deliver form.

The completed form should be sent to grad-curriculum@ncsu.edu together with the long routing form.


To initiate the discontinuation of a graduate program, you should complete the Request to Discontinue form. The completed form should be sent to grad-curriculum@ncsu.edu together with the long routing form.

After the discontinuation proposal has been approved, the program will remain active until all enrolled students have completed the program. Once all students have completed the program, the Director of Graduate Programs or Department Head should notify the Graduate School so the program may be officially discontinued.


These requests are handled by the Provost Office, see here.

At a Glance

ActionFormsFinal Approver
new prefix or academic org.memorandum
no routing form
Graduate School
new CIP codememorandum
long routing form
UNC System Office
new name/titlememorandum
long routing form
UNC System Office
curriculum changesproposal
short routing form
Graduate School
new concentrationproposal
short routing form
Graduate School
new delivery modeRequest to Deliver
long routing form
UNC System Office
discontinuationRequest to Discontinue
long routing form
UNC System Office
premium tuitionsee Provost OfficeUNC System Office