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GSSP For DGP’s and GSC’s

DGP's and GSC's play a key role in timely awarding of GSSP benefits to eligible students in their academic program. This website provides information for DGP's and GSC's for GSSP management within their academic programs. GSSP for students provides a student-centric overview of GSSP, the types and duration of benefits, etc. Access GSSP Costs and Funding website to learn more about the financial elements of GSSP.

Graduate Support System

The Graduate Support System is the application within MyPack Portal’s Student Information System (SIS) that determines a student’s Graduate Student Support Plan (GSSP) eligibility. DGP/GSC’s have access to view information within the Graduate Support System; they cannot update any information.

Graduate Support Workflow flowchart provides a graphical information flow within the Graduate Support system.

  • Eligibility Determination : Graduate Support imports academic and enrollment information from SIS; Graduate Assistant (GA) appointment and related funding information from the HR System, and fellowship information from the Financial Aid System to assess student GSSP eligibility.
  • GSSP Benefit Application: Once eligibility is established, the system connects with the Student Accounts system to post GSSP benefits on the student’s account:
    • Tuition Awards: Graduate Support system posts tuition awards as Instate tuition and Tuition Remission (difference between out of state tuition and instate tuition) to the student’s account.
    • Health Insurance Enrollment: It also generates enrollment lists for GSSP eligible students and transmits it directly to Blue Cross Blue Shield (RA/TA insurance plan provider), ensuring eligible students are enrolled in the Graduate Student Health Insurance RA/TA plan.
      • This process also removes the mandatory insurance charge from the student’s account.

See Graduate Support Roster section below. The Roster is a tool that allows DGP/GSC’s to provisionally post GSSP benefits on student’s account before all GSSP eligibility requirements are met.

Navigating Graduate Support System

The Graduate Support System informs the DGP/GSC the GSSP status for each student within their program. Specifically, they can check:

  • GSSP eligibility and duration of benefits for each student in their program
  • Current status of student meeting the eligibility criteria
  • The benefits that each student qualifies for
  • The funding source for each benefit
  • Current and past GSSP tuition and insurance information by term

The following table provides instructions on navigating the Grad Support System:

ResourceDescription
MyPack Portal Basic NavigationHow to access Graduate Support System and Grad Support Roster
Checking GSSP Eligibility CriteriaHow to check if a student meets GSSP minimum eligibility requirements
Duration of BenefitsWhich benefit(s) the student qualifies for and how long
Confirming Benefits AppliedHow to confirm if GSSP benefits have been applied to the student’s account
Checking Funding Source of GSSP benefitHow to check which project will pay for each GSSP benefit

Graduate Support Roster

The Graduate Support Roster is a tool within MyPack portal that allows DGPs/GSCs to provisionally apply Graduate Student Support Plan (GSSP) benefits to a student’s account while the student and department continue to work on meeting the GSSP requirements by the census date deadline.

The Roster lists all graduate students for an academic program, their residency status, enrollment, and the specific GSSP benefits the student is eligible for in the upcoming semester, and additional details. The Roster includes a “Commit to Fund” checkbox for each student which allows the DGPs/GSCs to indicate their intent to fund a student within their program by clicking on the “Commit to Fund” field. This initiates the process which posts tuition awards on the students account, enrolls them in the RATA health insurance plan and removes the mandatory insurance charge. The Roster operates under two key assumptions:

  • The student will be enrolled full-time by census date, and
  • The department will finalize a qualifying appointment or fellowship by the census date deadline.

IMPORTANT

Students must meet all minimum GSSP requirements by the census date deadline.
If these requirements are not met by the deadline:
the provisional GSSP benefits will be reversed,
the student will automatically receive a notification about the cancellation
– the student will receive a bill for tuition and mandatory health insurance

The Roster only applies benefits for which a student truly qualifies. For example, if a student has exceeded the maximum number of semesters for in-state tuition awards or tuition remission, the Roster will only apply the RA-TA health insurance benefit, provided the department indicates their commitment to fund the student via the Roster.

Grad Support Roster Instructions

GSSP Timing

GSSP tuition awards are applied to student’s account overnight once the DGP/GSC checks the “commit to fund” checkbox for a student on their Roster, or once the student actively meets all minimum GSSP requirements. DGP/GSC’s can make updates to the Roster beginning with enrollment for the upcoming term until the fifth day of classes when the Roster locks for departmental updates. The Graduate Support System is turned off after Census and changes to eligibility are not automatically captured after this date.

GSSP Benefits Posting Timeline

ProcessStartsEnds
Grad Roster OpensEnrollment Start Date5th day of classes
Tuition Awards PostedOnce Billing occurs – Overnight after the Roster is Updated or Student meets all GSSP criteria
Census Day
RA-TA Health InsuranceApprox. 3-5 business days after after the Roster is Updated or Student meets all GSSP criteriaCensus Day or
Qualifying Life Event
After the Census date, the Graduate Support System stops posting GSSP benefits on students accounts, This means any adjustments or exceptions after Census would require a separate, manual process.

Fall 2025 timeline

The Fall 2025 timeline will assist departments in preparing for GSSP related deadlines.

GSSP Exception Requests

If Graduate Support system deems a student is ineligible for GSSP benefits, a DGP/GSC can submit an exception request form to the Graduate School. This request, developed in coordination with the student’s major advisor, must include a compelling justification for why the student should continue to receive benefits.

GSSP Exception Request Form

DGP’s and GSC’s may access the GSSP exception form here.

Best Practices for GSSP exception Requests

The request should specifically address the element(s) of GSSP eligibility that is unmet.
Each request is reviewed on a case by case basis based on the justification.
Strong justifications clearly explain why GSSP should deviate from it’s standard rules. They should help inform of the situation that is outside of the student’s control. Requests for tuition support beyond allowed semesters require a plan for moving forward and completing the degree in a timely manner.
Justifications cannot come from students, but information from students can be used to inform the DGP/Advisor of the situation so that the DGP/Advisor can make the case for why GSSP should deviate from our standard rules. Copy and paste justifications from students are not accepted.
No requests are guaranteed to be approved and all requests are reviewed by the Assistant Dean and/or Dean of the Graduate School.
Departments can submit GSSP exception requests at any time. The Graduate School begins reviewing requests for fall semesters in mid-May and for spring in mid-October.

GSSP Eligibility Changes Post-Census

Students must maintain the GSSP eligibility criteria for the entire semester. Changes to student eligibility after Census can impact a student’s tuition benefits. Students will not be dropped from the RA-TA health insurance after qualifying for this benefit at Census. The following table presents scenarios and potential impact of loss of eligibility:

IssueImpact
Enrollment falls below full-time (including term withdrawals) after CensusStudent will lose the full tuition award(s) for the term and the charge will be returned to student bill
Appointment is terminated earlyTuition award will be prorated based on the duration worked in the semester. Student will be billed for the balance
Degree ChangeDoctoral students changing to a master’s degree or students changing to or adding a distance education subplan may lose tuition award eligibility
Immigration Change – International to US Permanent Resident (USPR)USPR’s are subject to the same residency guidelines as US citizens, so they are only eligible for Tuition Remission for the first two semesters of enrollment.
DGP/GSC’s can request exceptions to not cancel or prorate tuition awards with strong justification of extenuating circumstance.

Graduate School GSSP Communications to Students

The Graduate School largely relies on departments to disseminate GSSP information to students. The following table lists the various reminders sent by the Graduate School to GSSP recipients.

The following table lists the various reminders sent by the Graduate School to GSSP recipients:

CommunicationToWhenSubject
RA-TA Health Insurance ConfirmationAll RA-TA GSHI membersAfter Census, before mandatory waiver period endsNotice of enrollment in RA-TA GSHI and instructions for waiving coverage
RA-TA Health Insurance Address UpdateRA-TA GSHI members with addresses outside the USBi-Weekly until CensusRequest to update address from international to US so that insurance can be activated
Residency NotificationAll new domestic admits that are classified as out of stateCensusAlert students to NC Residency and encourage early completion of residentary acts
Residency ReminderGSSP-Recipients in third semester of enrollment classified as out-of-stateFirst week of termRemind students to apply for NC Residency Reclassification
TR ExtensionGSSP-Recipients in third semester of enrollment classified as out-of-stateAfter bills are sent out, but before they are dueOffer to extend TR due date if student will be applying for NC Residency Reclassification after bills are due
GSHI enrollment changesStudents who waive or cancel previous GSHI waiverAs submittedConfirmation of waiver or cancellation of waiver from RA-TA GSHI plan
Many of these notifications are reliant on timely departmental action in updating the Roster.

Additional Resources

Request to Waive Academic Load Policy (pdf) – Instructions for requesting a waiver of the academic course load policy on behalf of a graduate student.

GSSP Terminology

TermDefinition
AppointmentAssistantship or Fellowship
GSHI Graduate Student Health Insurance RA-TA plan
ISTAIn-State Tuition Award
MyPack PortalOnline hub for student academics and finances. User Guide
Primary FellowshipQualifies for GSSP – meets minimum stipend requirements
RAResearch Assistantship – A148
RA/TAResearch and Teaching Assistantship – A178
StipendAssistantship salary or fellowship payment
Supplemental FellowshipDoes not qualify for GSSP – does not meet minimum stipend requirements
TATeaching Assistantship – A138
TR Tuition Remission; the difference between in-state and out-of-state tuition rates. Applicable to out-of-state and international students only