Managing Fellowships
Graduate fellowships, similar to scholarships, are financial awards that do not have a work obligation. For an overview of Fellowships, please access Fellowship information under the Student Funding section of Graduate School website. This website provides information to Departments regarding Graduate School Fellowships nomination process and departmental fellowship awarding process.
Fellowships Offered by the Graduate School
The Graduate School offers a variety of fellowships for prospective and current students. Nominations for these fellowships can be submitted by College Associate Dean’s (AD) or Director of Graduate Programs (DGP) through the Fellowship system in MyPack portal. See instructions under the New Fellowship System section below. Students cannot submit nominations for these fellowships directly.
The Graduate School sends emails to AD’s/DGP’s to request nominations for these fellowships primarily during late-Fall and Spring timeline along with the nomination criteria and specific deadlines.
Graduate School Fellowship Nomination Information:
Fellowship Eligibility Submitted By Anticipated
DeadlineCollier Scholarship Master’s or Doctoral DGP 3/15/2026 Dissertation Completion Grants
(1/1/1026 – 6/30/2026)
7/1/2026 – 12/31/2026)Doctoral DGP
10/17/2025
5/16/2026Goodnight Doctoral Fellowships Doctoral Assoc. Dean NA** Graduate Summer Fellowships Doctoral Assoc.
DeanMay Mansour Doctoral Fellowships Doctoral DGP NA** Provost Fellowships Doctoral Assoc. Dean NA*** University Graduate Fellowships Doctoral DGP NA* Warren Wolfpack Fellowships Master’s or Doctoral DGP 3/15/2026 NIH/NC State Molecular Biotechnology Traineeship Doctoral DGP NA** * Nominations are accepted at any point prior to the beginning of the academic year as long as the nominee has not committed to accepting admission ** Refer to information provided in the call for nominations *** College-level deadline is set by respective College Associate Dean
Department Fellowships
Colleges and departments can award fellowships to graduate students from their internal funds. College and departments cannot use state appropriations for these fellowships. Please refer to the Provost memo related the fund source for fellowships. Graduate School will not process any College/Department Fellowship funded on state appropriations and will request another funds source.
Departments have the option to use the Fellowship Offer Letter Template and make edits, as needed, or use their own letter to send the fellowship award information to the student. Departments should enter the required fellowship information and upload the award letter in the Fellowship System to process the payment to the student. See instructions on using the Fellowship system under “Department Fellowship System Instructions” below.
New Fellowship System (MyPack Portal)
The Graduate School has implemented a new Fellowship system within MyPack portal. DGPs, GSCs, Assoc. Deans and other authorized personnel can login to MyPack portal using their Shibboleth credentials to access the Fellowship forms to perform the following functions:
| Fellowship Form | Description | Instructions and SAR Role |
|---|---|---|
| Fellowship Nomination Form (for Fellowships offered through the Graduate School) | This form is for Assoc. Deans/DGPs and other authorized personnel to submit nominations for fellowships offered through the Graduate School. The form will route to the Graduate School for review and approval. | Nomination Instructions |
| Departmental Fellowship Form (for Fellowships offered by Colleges/Departments from their internal funds) | This form is for DGPs/GSCs and other authorized personnel to initiate a new fellowship award to graduate students from their internal funds or to modify or terminate an existing fellowship award. The form will route to the DGP for approval and then to the Graduate School for final verification before creating a fellowship award for the student in the Financial Aid system. | Department Fellowship Workflow (See Instructions below) SAR: Graduate Fellowship Submittal |
Fellowship Form Review by Financial/Research Administrators
There are two options available to departments to incorporate financial/research administrator’s review of the Fellowship form to verify the financial elements before it is routed to the DGP/Grad School for approval and verification:
- Option 1: New “Fellowship Payment Inquiry” SAR role: This role addresses departments’ feedback to allow finance/research administrators to review fellowship funding before it goes to DGP for final approval or to the Graduate School for verification. This means your department can now set up its own internal review process to ensure funding sources and other details are accurate prior to being approved by the DGP.
- Grant Access: Add the “Fellowship Payment Inquiry” SAR role to any personnel in your department who needs to review the departmental fellowship forms.
- Internal Notification: Fellowship submitters can email the designated reviewers to inform them about the fellowships in “Draft” status in the system needing their review. You can provide instructions on how to access the Fellowship system under the “Campus Finances” tile in SIS.
- Confirmation & Submission: Once reviewers confirm or approve the funding source (or other elements) via email, the submitter can then “submit” the fellowship for DGP approval. They should add a comment on the Fellowship form stating that the Project ID/fund source has been confirmed with the department’s finance or research personnel.
- Option 2: Award Letter Review: If the department awards few department fellowships, they can use the following process for review:
- Send Award Letter: The Department Fellowship submitter can email the “Fellowship Award Letter” (with the Project ID listed) directly to the department’s finance or research administrator.
- Sign-Off: The Finance/Research administrator can then sign the award letter to indicate their approval of the fund source. This letter can be uploaded while entering the Department Fellowship in the Fellowship system. If the Project ID is not correct, they can add the correct Project ID on the letter and email it back to the submitter for correction on the Fellowship form in MyPack portal. The Graduate School verification process will check that the Project ID matches the one listed on the award letter.
These updates aim to provide departments with more control and oversight over financial details before final submission.
| Department Fellowship System Instructions |
|---|
| Instructions for GSCs or Department Fellowship Form Submitters: |
| Submit a New Fellowship Award |
| Copy an Existing Fellowship Form to a new Student |
| Modify an Existing Fellowship Award |
| Terminate an Existing Fellowship Award |
| Instructions for DGPs or Department Fellowship Form Approvers: |
| Review and Approve a Fellowship Award |
Fellowship Requirements
Graduate students are required to fulfill the following basic requirements in order to receive a fellowship award:
- Must be enrolled full-time
- Must be a graduate student in good academic standing
- Enrollment in direct deposit through “Student Self Service” via the MyPack Portal
- Foreign national students must meet with a Foreign National Tax Specialist in the International Employment Tax Group of NCSU Human Resources for tax assessment and to sign appropriate tax forms
Fellowships are disbursed monthly, official disbursement dates can be found on the fellowship information form, see Processing Fellowships below for details. The fellowship year is August 1 – July 31.
International Students
There are no limitations for international students to hold fellowships, and they are not required to have a social security number in order receive their award. Students will however, need to meet with the International Tax Office to set up their tax panel. Some countries require a tax on awards such as fellowships. The International Tax Office will be able to walk students through the process and answer any tax information they may have. For more information, please visit the International Tax Office website
Types of Fellowship
There are two types of fellowships, Primary and Supplemental. The fellowship type is determined by the amount of the award.
| Fellowship Type | Stipend Amount | Award Package |
|---|---|---|
| Supplemental Fellowship | Master’s – Less than $5,625/semester Doctoral – Less than $7,500/semester | Fellowship stipend |
| Primary Fellowship (considered the student’s primary funding source and are responsible for any Graduate Student Support Plan costs in addition to the stipend) | Master’s – Greater than or equal to $5,625/semester Doctoral – Greater than or equal to $7,500/semester | Fellowship Stipend GSSP Benefits * – Tuition and Health Insurance |
Resource Library
| Resource | Description |
|---|---|
| Fellowship Offer Template Letter | Fellowship Offer letter template can be used as is or revised for departmental fellowship specifications, as needed. |
| Fellowship Stipend Payment Schedule | Fellowship stipend payments will be disbursed to student accounts according to the dates listed on the schedule. The payments should be direct deposited to the account on file within three (3) business days of the date indicated. |
| Fellowship Queries | The Graduate School query library is a repository of various queries available to DGP/GSC’s and other personnel. Once you access the query library, enter “Fellowship” in the Search box to access Fellowship queries including list of fellowships by College, Department, Student, Project ID, etc. |
